MCG 4100/MCG 4220 – Thesis Regulations and Guidelines
The fourth year thesis course MCG 4100 or MCG 4220 provides students with an opportunity to do an original piece of work under the supervision of a professor. The thesis may be based on design work, research, experiments, numerical modelling, or a literature survey.
The two course codes are:
- MCG 4100: one-semester thesis, worth 6 credits (= 2 elective courses)
- MCG 4220: two-semester thesis, also worth 6 credits (= 2 elective courses). For regular students graduating in April, MCG 4220 begins in September and ends in April. For co-op students graduating in December, MCG 4220 begins in January and ends in December, not including the summer May – August work term.
To do a fourth year thesis it is only necessary to find a professor who is willing to supervise. The student will then register for the appropriate course code, and the professor and the student will together fill out the thesis topic form (included at the end of this document) which will be given to the academic assistant and kept in the student’s file.
- Students working are not to be paid for their thesis work.
- Projects are not to make any use of the main workshop facilities, although the student shop may of course be used. Exceptions will only be allowed if the supervising professor uses his own workshop time allocation for the project.
- For MCG 4220 only, at the end of the first semester of registration in the course each student will submit a brief progress report of 2-3 pages, outlining what progress has been made to date and what work still has to be done.
- At the end of the period of registration in the course, each student will submit a final report. The format for the final report must be that prescribed in the Final Report Guidelines attached. The student will also give an oral presentation of the project.
- The project supervisor will form an examination committee (normally 2 or 3 professors) to grade the final report and to hear the oral presentation of the project.
- The oral presentation will normally be about 20 minutes long, followed by questions from the examiners and supervisor. The presentation is open to anyone interested: other professors, other students, even outside persons if you wish to invite guests.
- The grading scheme will be as follows: Final report: 75%, of which 40% will be assigned by the student’s supervisor and the other 35% by the examining committee, excluding the student’s supervisor. Unlike the system for graduate theses, the student will not be asked to revise or correct the thesis after submission. Oral presentation: 25%, graded by the committee, excluding the student’s supervisor.
There will be a penalty of 5% per day for late reports.
- The timetable for thesis submission and examination will be as follows: Thesis submission deadline: 16:00 on the last day of classes. One copy of the thesis must be submitted for each examiner and one copy for the supervisor. Students are responsible for ensuring that the examiners and supervisor receive their copies of the thesis. Oral presentation: arranged during the examination period at the mutual convenience of the examiners and student. In scheduling the presentation, the examiners should be allowed 10 days before the presentation date to read the thesis.
In the event of illness or other emergencies on the part of the student, deferred submission and presentation times can be arranged with the permission of the department Chair. The same guidelines apply as those of the Faculty for deferred examinations (eg a medical certificate is required for illness).
Final Report Guidelines
- The report must be typed.
- The title page and table of contents must follow the example format attached. The example table of contents shows typical chapter headings, but you use whatever headings are appropriate for your work. It is recommended that the text be subdivided into numbered sections and sub-sections as shown.
- Page margins: Left hand: 1 ½” (for binding), right hand, top and bottom: 1″.
- Pagination: from the title page to the page before the first chapter use lower case Roman numerals (i, ii, etc) centered at the bottom of the page, then Arabic numerals (1, 2, 3, …) in the right corner at the top of the page from the first page of the first chapter on. Number Appendices as use A, B, … .
- The first page after the title page must be an abstract: a one-page summary of the work including major conclusions.
- The report must be bound with a permanent binding such as a wire or plastic spiral or a glued binding.
- Note that any material taken from other works, including the web, must be properly quoted and referenced. Using material from other works without giving proper credit constitutes plagiarism.
More information on formats for theses, representation of data, presentation of figures and other issues can be found in the highly useful Engineering Report Guidelines and Official FGPS Graduate Thesis Toolbox.